Cataloging Container

 

Subject Cataloging

1) The following LCSH genre/form terms are required in all original cataloging records created by Binghamton University Libraries and should be added to adjusted records:

Add one of the following:

Genre Heading	Used for
Feature films	Fictional or nonfictional films, 40 minutes or more
Short films	Fictional or nonfictional films, less than 40 minutes

           AND

Add one of the following:

Genre Heading	Used for
Fiction films	Feature films, Short films
Nonfiction films	Documentary films, Instructional films, events
Fiction television programs	Fictional TV shows , made-for-TV movies
Nonfiction television programs	Televised events, documentary-style or news TV programs

 

2) The following LCSH genre/form terms are used for original cataloging. For copy/adjusted cataloging, do not delete headings already present, but do include the appropriate genre/form term below if one is not already present. If necessary, update the coding of these headings to:

 

655:_7: [Genre] $2 lcgft

Action and adventure films
Animated films
Biographical films
Children’s films
Comedy films
Detective and mystery films
Documentary films
Documentary television programs 
Educational films [Largely nontheatrical work intended for teaching and related information purposes]
Epic films
Experimental films
Fantasy films
Film adaptations
Historical films
Horror films
Instructional films [Nonfiction work designed to impart skills or techniques to general audiences, typically in a “how-to” manner]
Musical films
Romance films
Science fiction films
Silent films
Sports films
Television programs
Thrillers (Motion pictures)
War films
Western films
Video recordings for people with visual disabilities [Descriptive Video Captioning]
Video recordings for the hearing impaired [Closed captioned]

 

3) For films from countries other than the United States, and whose origin is known, a geographic subheading should be added to the main 655 heading.  When the origin of an English-language film is difficult to determine, do not add a geographic subheading.  For copy/adjusted cataloging, delete the heading “Foreign films” and substitute the appropriate fiction heading and geographic subheading.

 

Examples:

• The video Pather Panchali would have the genre/form heading,

655:_0: Feature films $z India.

• The video Mononoke Hime would have the genre/form heading,

655:_0: Animated films $z Japan.

 

4) Some records may have 655 genre/form headings from other lists (e.g., MIM, MIGFG).  These should be tagged 655:_7: with the thesaurus code in $2. When found, leave these in the record as is, without adding geographic qualifiers.  Topical headings with scope notes indicating the heading is used for a particular type (Cantatas; Nautical charts; Detective and mystery stories) can be made into local genre headings as well. However, if the scope note indicates the heading is about a particular topic (Interactive art; Human figure in art), then it cannot be made into a local genre heading.

 

5) The correct heading for dramatic film depictions of actual persons, places, events, or concepts is 6XX:x0: [Subject term] $v Drama.  The subdivision “Fiction” is not valid for film.  Correct any existing headings in the record when performing copy/adjusted cataloging.  Use judgment in adding such headings, depending on the usefulness of the heading in the Binghamton University Libraries’ catalog. 

 

Examples:

• The video Shadowlands could have the subject heading,

600:10: Lewis, C. S. $q (Clive Staples), $d 1898-1963 $v Drama.

• The video Apocalypse Now could have the subject heading,

650:_0: Vietnam War, 1961-1975 $v Drama.

 

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Order of Notes

Note fields in video records should be given in the following order when doing original cataloging.  However, correcting the order of notes in copy/adjusted cataloging is not necessary, or productive unless you are already editing the notes significantly.

 

538 – System details [technically should come later, but is moved to first note to make important format information more visible to catalog users]
500 – Additional system details [if needed] 
546 – Language
500 – Source of title
511 – Cast
508 – Credits
500 – History [year of original release of film]
521 – Target audience
520 – Summary
505 – Contents

 

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Original Cataloging in Aleph

For original records in Aleph, use the appropriate template (VHS.MRC or DVD.MRC).  These templates include the most commonly used tags for videorecordings, as well as selected values for the specific format.

 

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Special Videos

• Operas:

  • Videos of opera productions are cataloged with title main entry.

  • Copy/adjusted records should be corrected by moving a composer in the 100 field to a 700 field.

  • Added entries for composers should be author-title entries.

  • Records should have a 650 heading for “Operas.”

 

• Experimental films :

  • If in doubt about the appropriateness of adding this genre term, consult Colleen Hailey to find out if the Cinema Department would want to search for the video this way. Most will also be given the call number for experimental films, but some may also be documentaries which should be classed according to the subject.

 

• VCD formats :

  • This format is frequently used for videos from Asian countries. Use “VCD” in the 538, but otherwise treat like DVDs.

 

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Location (Holdings Record)

Most videos are housed in the Newcomb Reading Room:	852:0_: $b BINNW $c NWVID
	852:0_: $b BINNW $c NWDVD
	852:0_: $b BINNW $c NWBLU

See Aleph/Alma Location List for less frequently used locations.

 

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Call Numbers (Holdings Record)

As of July 2002, LC classification is used for videos.  All video cases will be housed in the DVD Collection area of Bartle, regardless of the normal location for the classification number, unless otherwise requested for a specific video.  Once Reader Services receives the item, they will remove the disc and file it behind the circulation desk.

 

All video call numbers should be shelflisted to check for duplication.

 

Type of video	LC call number
Animated films	PN1997.5.[title Cutter] [year of video]
Documentary films	Usually classed with the subject matter, but may occasionally need to be classed as a documentary PN1995.9.D6.[title Cutter] [year of video]
Experimental films	PN1995.9.E96.[title Cutter] [year of video]
Feature films (released before 2001) Short films	PN1997.[title Cutter] [year of video] (note that the title Cutter should be based on the 245, which might not be the title on the container)
Feature films (released 2001 or later) Short films	PN1997.2.[title Cutter] [year of video] (note that this number applies to the theatrical release date, not the video release date; a call number label could end with a date that's 2001 or later, but still be PN1997)
Operas	M1500.[composer Cutter].[title Cutter] [year of video] (note that the title Cutter should be based on the uniform title for the opera, which may not be the title on the container or in the 245)
Silent films	PN1995.75.[title Cutter] [year of video]

 

• Videocassettes will have a location-driven call number prefix of VHS.
• Videodiscs will have a location-driven call number prefix of DVD.
• Blu-Ray discs will have a location-driven call number prefix of BLU-RAY.

 

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Item Record

Material Type = DVD or BLU-RAY
Item Status = 2-WEEK LOAN
Item Process Status = blank (Not in process)

 

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Physical Processing—Videocassettes

• Check to see that the copy protection tab is knocked out.  Some tapes that are locally made or from small distributors will still have the tab that allows the tape to be taped over or erased.

• Barcode: Place at top right inside case, on same side as disc.  If there is no room in this location, place barcode at bottom right.

• Government Documents videos are treated as usual, except that they need a depository stamp placed on them.

 

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Physical Processing— Videodiscs (DVD & Blu-Ray)

• Barcode: Place at top right inside case, on same side as disc.  If there is no room in this location, place barcode at bottom right.

• Call number: Write with extra fine Sharpie permanent marker around the center hole.  Prefer the transparent area of disc when possible.  Beware of double-sided discs and do not mark these if there is no transparent area to write on. (If the parts are in one container, add only one barcode to the container but mark each piece with the call number.)

• Print TWO call number labels; place one on case as you normally would with a book, send the other with the disc up to Reader Services.  (The disk will be removed from the case and put inside a sleeve, which will need the extra label.)

If the parts are in one container, add only one barcode to the container but mark each piece with the call number.

 

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Videos with accompanying material

• In the Bibliographic Record:

  • Make sure the accompanying material is included in the 300 $e

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• In the Holdings Record:

  • Add an 866:41: $a 1 video________ + 1 guide (or appropriate 300 $e name and numbers)

 

• In the Item Record:

  • If the accompanying material fits in the container, use judgment in mentioning it in the Item Record Description box.

  • If the accompanying material does not fit in the container, or if there is a high risk of loss, barcode the item separately and add guide to the Description box.

 

• Physical processing:

  • For all accompanying material, mark it with the call number but only barcode it if it does not fit in the container or if there is a high risk of loss.

rev. EM 11/4/2021