Cataloging Container

Bibliographic Record

1. Open Template (Cataloging Module)
   1. From the CATALOGING menu select OPEN TEMPLATE (hot key: Ctrl+A)
   2. Select acq.mrc (BIN01) and click OPEN
       
2. Leader
   1. EDIT Encoding Level field (17) to a value of 7
   2. Click OK or Enter
       
3. Fixed Data Field (008)
   1. Highlight the Fixed Data field (008) by clicking on it
   2. Go to the Edit menu and select Open Form function (hot key: Ctrl+F)
   3. Edit Date 1 field (006) to date of publication on the order, if known
   4. Publication Place field (15-17) to xx or leave blank
   5. Edit Form of Item field (23) to blank (default is r)
   6. Click OK or Enter
       
4. Edit Variable Fields
   ISBN (020) subfield a – add, if available (both indicators are blank)
   
   Personal Name/Editor (100)
   Title (245)– Required
   Imprint (260)
   Description (300) field – Leave blank
   
   Series (440) field – Leave blank
   
   Name Added Entry (700) field – Optional
   1. Indicator field 1b(b = blank)– do not edit
   2. Subfield a – Last name, First name
   3. Subfields b-d – Leave blank
   4. Indicator fields
      1st indicator = 1, change to 0 if 100 (Personal Name) field is left blank
      2 nd indicator = b, change to 0
   5. Subfield a – Title proper – Required – do not include initial articles
   6. Subfield b – Remainder of title – Optional
   7. Subfield c – statement of responsibility – leave blank
   8. Subfield h – medium (gmd) – leave blank for print material

      gmd codes –	[microform]	[electronic resources]
      	[videorecording]	[sound recording]	[motion picture]

   9. Indicator fields – Leave blank
   10. Subfield a – Place of publication, enter name of city, if available
   11. Subfield b – Publisher name, if available
   12. Subfield c – Date of publication, if available
   13. Indicator field 1b(b = blank)– do not edit
   14. Subfield a – Last name, First name
   15. Subfields b-d – Leave blank 
        
5. Completing Work on Bibliographic Record
   1. Verify spelling
   2. Save the record to server and local drive
   3. S ave on server and local drive box will appear. Click Continue.
   4. If Record check warnings/errors box appears:
      Errors in red must be corrected, cannot Override
      Errors in green can be ignored, to continue click Override

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1. Opening the Holdings Record
   1. From Lower pane, Click HOL Records tab (4)
   2. Click Create, then click Edit to bring Hol Record into view in upper pane
       
2. Add & Edit 852 field (Location)
   1. From Edit menu choose New Field (choose from list) (hot key: F5)
   2. Scroll down list, highlight 852 field, click OK
   3. Indicators fields – 0b
   4. Subfield a, leaveblank
   5. Subfield b,c
   6. Leave other subfields blank
      • For Orders: Subfield b BINMA; Subfield c type MORD
      • For Books: Subfield b—BINMA; Subfield c type MREV
   7. Save record to server and local drive
   8. Save on server and local drive box will appear. Click Continue.

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Item Record

1. Push record into ITEMS module
    
2. Items list box appears; click NEW (upper pane)
    
3. Edit the following fields (lower pane) – General Information Tab (1)
   • For orders select OR
   • For books select IP

   Hol Link – Click arrow; select Holdings Record no. (should only be 1 no.) * 

   
   * If more than one number, stop immediately and see your supervisor

    

   Item process statue –

   Item Status – double click Regular loan

   Material type – double click on category that best matches format of item
    

4. General Tab (2) – Books Only
   • Internal Note Field – IP shelf, date
      
5. Click ADD to save changes