Subject Guides
Cataloging Container
Guide Contents
map cataloging practices
SCOPE
Maps constitute a major kind of cartographic material, subject to a variety of standardized cataloging rules. These rules allow for a number of options so that cataloging agencies can better fit map records into their particular situations. This guide will attempt to define the Libraries' map cataloging philosophy without rewriting the widely accepted authoritative treatises.
SOURCES TO BE CONSULTED
Map Cataloging Manual (Washington, DC : Cataloging Distribution Service, Library of Congress, 1991)
Anglo-American Cataloguing Rules. 2nd ed. (Chicago : American Library Assoc., c1988)
PHYSICAL DESCRIPTION FIXED FIELD (007a)
For the majority of maps, LC and RLG catalogers assign the values:
Type of reproduction = n (not applicable)
Production/reproduction details = z (other)
Positive/negative aspect = n (not applicable)
If the map is unusual, e.g. blue-line print, photocopy, facsimile, other values will be assigned. Add these fields if absent on records to be adjusted.
CODED MATHEMATICAL DATA (034)
Details on scale (#a, b) and coordinates (#d, e, f, g) are recorded here in coded format. Always fill in details for scale, but you don't have to add details for coordinates. Be sure that the scale information is stated in textual format in the 255 field (see below).
GEOGRAPHICAL AREA CODE (043)
Nowadays it's not usually added.
TIME PERIOD OF CONTENT (045)
Nowadays it's not usually added.
GEOGRAPHIC CLASSIFICATION CODE (052)
Always assign a numeric/alphanumeric code for each geographic term reflected by a subject added entry. Add such a code also for any geographic area suggested by the subject matter but not so reflected. General areas receive a simple four digit numeric code, with subareas preceded by a letter.
For example:
|
New York State |
052 __ |
a 3800 |
|
Chenango Bridge, NY |
052 __ |
a 3804 |
In a word, be generous.
MATHEMATICAL DATA AREA (255)
Scale information (#a) must be filled in. However, projection (#b) and coordinates (#c) you may ignore. In order to make scale determination easier, refer to Oregon State's "scale calculator."
SUBJECT ADDED ENTRIES (650, 651)
With the exception of world maps (650 _0 a World maps.), there must be at least one geographical subject added entry (651). Adjusting existant records frequently involves adding such a field. For example, a given record has only topical subject added entries:
|
650 _0 |
a Storm sewers |
|
|
|
|
650 _0 |
a Drainage |
Add:
|
651 _0 |
a Chenango (N.Y. : Town)
|
ADDENDUM
Following are copies of two Aleph records -- one a map series/set, the other a single sheet map -- which illustrate very nicely a wide variety of fields. Pay particular attention to the fields hitherto discussed. Note the generous use of 5XX and 6XX fields.
When adjusting pre-AACR2 records, do not attempt to bring them up to full AACR2 standards. However, be sure that all adjusted records, both pre-AACR2 and AACR2, contain the fields 007a, 034, 052, 255, and at least one 651 (unless it is a world map).
MAP SERIES/SET
|
LDR __ |
_ |
01402nem^^2200325^a^4500 |
|
001 __ |
_ |
BIN01-000840006 |
|
007 __ |
_ |
aj^canzn |
|
008 __ |
_ |
920604s1992^^^^dcuabc^bd^b^^f^^0^^^eng^^ |
|
010 __ |
a |
^^^92680976^/MAPS |
|
034 1_ |
a |
a |
|
035 __ |
a |
(CStRLIN)DCLC92680976-M |
|
035 9_ |
a |
ADU3487 |
|
040 __ |
a |
DLC |
|
045 0_ |
b |
d1992 |
|
050 0_ |
a |
G3200 s22000 |
|
052 __ |
a |
3200 |
|
052 __ |
a |
3201 |
|
110 1_ |
a |
United States. |
|
245 14 |
a |
The world / |
|
250 __ |
a |
Ed. 2-DMA. |
|
255 __ |
a |
Scale 1:22,000,000. 1 in. = 348 statute miles. At equator ; |
|
260 __ |
a |
[Washington, D.C.] : |
|
300 __ |
a |
3 maps : |
|
500 __ |
a |
"Names and boundary information as of January 1992." |
|
500 __ |
a |
Relief shown by contours, shading, gradient tints, and spot heights. Depths shown by contours and gradient tints. |
|
500 __ |
a |
Standard map series designation: Series 1144. |
|
500 __ |
a |
Includes text, inset of "Standard time zone chart of the world," and index map. |
|
650 _0 |
a |
World maps. |
|
650 _0 |
a |
World maps, Physical. |
|
740 0_ |
a |
Series 1144. |
|
OWN __ |
a |
TS |
|
945 __ |
d |
09/22/92 |
SINGLE SHEET MAP
|
LDR __ |
_ |
01470nem^^2200385^a^4500 |
|
001 __ |
_ |
BIN01-000791795 |
|
007 __ |
_ |
aj^canzn |
|
008 __ |
_ |
910321s1990^^^^meu^^^^^^^a^^^^^1^^^eng^^ |
|
010 __ |
a |
^^^91680484^/MAPS |
|
020 __ |
c |
$1.95 |
|
034 1_ |
a |
a |
|
034 1_ |
a |
a |
|
035 __ |
a |
(CStRLIN)DCLC91680484-M |
|
035 9_ |
a |
ADP1586 |
|
040 __ |
a |
DLC |
|
043 __ |
a |
n-us-me |
|
050 0_ |
a |
G3734.P8 1990 |
|
052 __ |
a |
3734 |
|
110 2_ |
a |
DeLorme Mapping Company. |
|
245 10 |
a |
Greater Portland map & guide : |
|
|
b |
including all or part of Portland, South Portland, Westbrook, Gorham, Cape Elizabeth ... North Yarmouth / |
|
|
c |
DeLorme Mapping Company. |
|
246 3_ |
a |
Greater Portland map and guide |
|
255 __ |
a |
Scale [ca. 1:28,000]. |
|
255 __ |
a |
Scale [ca. 1:63,360]. |
|
260 __ |
a |
Freeport, Me. : |
|
300 __ |
a |
2 maps on 1 sheet : |
|
500 __ |
a |
Panel title. |
|
500 __ |
a |
Includes notes, indexes, col. ill., and insets of Gorham, Westbrook, and Yarmouth. |
|
505 0_ |
a |
[Portland metropolitan area] -- [Portland region]. |
|
651 _0 |
a |
Portland (Me.) |
|
651 _0 |
a |
Portland Metropolitan Area (Me.) |
|
651 _0 |
a |
Portland Region (Me.) |
|
651 _0 |
a |
Gorham (Me.) |
|
651 _0 |
a |
Westbrook (Me.) |
|
651 _0 |
a |
Yarmouth (Me.) |
|
OWN __ |
a |
TS |
|
945 __ |
d |
03/03/92 |
MHLD EXAMPLES:
| 852 0_ | b Sublibrary code |
| c Collection code | |
| h G3200 2002 | |
| i .N29 |
| 852 0_ | b Sublibrary code |
| c Collection code | |
| h G3734.P8 1990 | |
| i .D4 |
| 852 0_ | b Sublibrary code |
| c Collection code | |
| h G3772.P34C3 1995 | |
| i .P3 |
|
Subject letter-number, not cutter number
(unique to G classification) |
rev. 04/2010
