Cataloging Container

I. Open the holdings record (from the search screen under PHYSICAL)

1. Click holdings
2. Under PO line to the right click on the ellipses and choose edit

II. Edit the 852 field (Location & Call Number)

1. Select the 852 field.
2. Verify that the first indicator is "0" ("0"=LC call #); second indicator is left blank.
3. Open the form (control + F) to edit the Sublocation ($b), Shelving Location ($c) and Call Number ($ h & i) if necessary.

     IIA. Call number examples:

1. One cutter call number:

2. Two cutter call number:

$h PQ7297.V463         (note -- no spaces)

$i K63 2003        (note -- one space between cutter and date)

Or

$h QA76.76.A65  (class number with decimal)

$i  C665 1999

3. Call number with internal date:

$h HD5365.M6152 1984 (note -- 1 space between cutter and date)

$i  D55 2002

4. Call number with additional information:

*AND PLEASE REMEMBER THAT TEXTUAL CALL NUMBERS USE A $j NOT $h*

III. File-->save and release

IV. Explanation of the ITEM SCREEN and ADDING AN ITEM NOTE IN ALMA

MULTIPART MONOGRAPHS

I. Open the holdings record (from the search screen under PHYSICAL)

1. Click holdings
2. Under PO line to the right click on the ellipses and choose edit

II. Adjust the LDR:

1. Select the LDR field by clicking on it and using <Ctrl>+F.
2. Change the Type of Record from an "x" to a "v"

III. Edit the 852 field (Location & Call Number):

1. Verify that the first indicator is "0" ("0"=LC call #); second indicator is left blank.
2. Select the 852 field.
3. Sublocation ($b), Shelving Location ($c) and Call Number ($ h & i) as necessary.

IV. Enter the MARC holdings:

1. Add an 866 field by selecting Add field under edit (Choose from the List) (F8) 
2. Enter the indicators and the volumes as follows: 866:41:$a v.1-2
   
   Example:
    
   
3. If there is a break in volume or issue numbering, create another 866 as follows:
   866:41:$a v.5-7,
   866:41:$a v.9-14,
   866:41:$a v.16-19,
   866:41:$a v.25,
   866:41:$a v.28
   
   Example:
   
    
    
4. Save holdings record.

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V. Item Record(s):

1. Get to the items record from the search screen by clicking on items below the physical tab.
2. On the right side, click the ellipses and then click edit.
3. Make sure the Copy ID is "0" (zero), or the spine label will print incorrectly.
4. Complete the volume description in the Description field and put the volume number (numeral only) in the Enumeration fields in the ENUM/CHRON tab.
5. In the general tab, use drop down menus to change the Material Type and Item Policy as necessary.
6. If applicable, add an Internal note (in the NOTES tab) to gift items (see, Gift and Honor Processing)
7. Fill in the Barcode.
8. Click Save to save your changes.

ADDING ADDITIONAL HOLDINGS AND ITEMS IN ALMA