IDA PROJECT GUIDELINES

These procedures apply to the IDA Documents collection, i.e., the spiral bound items in Princeton boxes.

1. Search Alma for a matching record. If the item is a duplicate, please set it aside, so it can be assessed by the bibliographer.
   • DO NOT catalog any serials or photocopied journal articles. These materials should be set aside.

2. Search OCLC for matching record. If there is one, update the record with the fields outlined below, then export it to Alma and add IDA template information.

• From the Edit menu, choose Expand from template. Choose the appropriate IDA template and click OK.

3. If no matching records can be found, create record an original record on OCLC. Export it to Alma and add the IDA template as above.

*** NOTE: Unpublished manuscripts will have “t” as record type and will only have $c in the 260 field.

Call number:

• All IDA Documents have the call number GN397.I57 no.XXX (use document number from blue label)
• Local call numbers are added as 050 _4 fields now.

Subject Access:

• Consult the suggested list of subject headings for topical subject access points. It is located at:

 S drive --> Catalog --> IDA --> Suggested IDA Subject Headings

5XX Notes:

• If the item is a photocopied paper or report (not a photocopied journal article) please include a 533 note as follows:

533. Photocopy. $b [S.l. : $c s.n., $d 19-- ]

Fill in the location, name and date of the reproduction if it is included on the document. Change the Form fixed field to “r” for reproduction.

• If the item includes a substantial amount of handwritten notes in the margins, please include this information in a 590 local note, such as “Binghamton University Library’s copy includes handwritten notes in margins,” after exporting to Alma.

710:

• If the report is published by the Institute for Development Anthropology (IDA), add:

710 2_ $a Institute for Development Anthropology (Binghamton, N.Y)

Location information

Location codes

Sublibrary: BINST

Collection: KIDAP

Item record for published material

Material type: Book

Item status: REGULAR LOAN

Item record for unpublished material

Material type: Manuscript

Item policy: REGULAR LOAN

Gift Note

In the Notes tab, add Internal Note 1: GIFT Dr. Michael Horowitz

Barcode, etc.

• The barcode will go in the upper left corner on the plastic cover (underneath the IDA label).
• Write the call number on the first inside page as usual.
• Send through book prep.

IDA PROJECT

All IDA materials are cataloged to the Annex with the following location codes and call numbers:

IDA Documents 

• KIDAP
• GN397 .I57 no.[x]

IDA Working Papers

• KIDAP
• GN397 .I572 no.[x]

IDA Monographs

• KIDAP
• GN397 .I573 no.[x]

IDA Maps

• KIDAM
• GN397.I574 no.[x]

IDA Archival Collection

• KIDAP
• GN397.I575 no.[x]