Subject Guides

Electronic Resources @ Binghamton University Libraries: Licensing


Unlike print or other physical resources that are governed by copyright law, electronic resources are governed contractually. Each time a new e-resource is purchased (either as a one-time purchases or on a renewal basis), a contract with mutually agreed upon terms between the licensee and the licensor. The Binghamton University Libraries adheres to New York State contract laws and mandates issued by the Office of the Attorney General and the Office of the State Comptroller. The Libraries also follows local protocols set by the campus Business Office. 

Standard library licenses generally contain a terms and conditions that govern the following library-related activities:

1) Authorized users

2) Interlibrary loan and scholarly sharing

3) Accessibility

4) Security - EZproxy

5) Access Type  (Current / Perpetual access rights)

6) Text Data Mining Rights (TDM)

7) Artificial Intelligence (AI)

Local Resources - Documents regarding local practices and procedures

E-Resources Acquisition & Licensing -- Simplified Workflow Chart 20200530 UPDATED 20230823

General Resources: Documents and websites related to general best practices and training opportunities for e-resources management

Ex Libris Managing Electronic Resources Training Seminars -  a course of ten 60-minute sessions regarding many aspects of managing electronic resources in your institution's Alma service

Campus Contracts

New York State Contracts

SUNY OLIS Contracts

Records Management

In accordance with Section 57.05 of the NYS Arts and Cultural Affairs Law, official records of the state-operated campuses of the State University of New York and SUNY System Administration must be retained and may not be destroyed unless pursuant to applicable records retention schedules. Information that no longer serves a legal, operational, or historic value to SUNY and its campuses should be disposed of in accordance with the SUNY Records Retention Schedules. SUNY's Records Retention Policy codifies the retention periods for the various records housed by SUNY campuses. SUNY Policy 6609 has a series of appendices (available through the policy and also on the Records Retention compliance webpage) that lists all the various records, and the specific period that a campus must retain them, and what records must be kept permanently. This SUNY policy and appendices has been pre-approved by State Archives and the Office of the State Comptroller. When the SUNY Schedule does not cover a particular record, SUNY campuses are to defer to the New York State schedule (available on the State Archives website) for the proper retention period.